Skip to content
Back to documentation
SettingsExpense Categories1 min read

Creating an expense category

OverviewThis article explains how to use creating an expense category in Work Planner, including the main fields that shape how the expense categories record behaves once it is saved.When to use thisUse this article when

Work Planner Documentation11 April 2026

Overview

This article explains how to use creating an expense category in Work Planner, including the main fields that shape how the expense categories record behaves once it is saved.

When to use this

Use this article when you are adding something new and want a clearer explanation of the fields and decisions on the create flow.

How it fits into the flow

Creating an expense category sits within Settings / Expense Categories. It is designed to work alongside related articles such as Editing an expense category, Expense Category details, Expense categories list, so users can move through the workflow without relying on one giant reference page.

Main actions

  • Work through the form from top to bottom and check the values that affect downstream scheduling, pricing, or communication.
  • Review any required fields before saving so the record is created or updated cleanly.
  • Use the surrounding actions to return to the list or continue the workflow once the form is saved.

Important fields

  • Name: Look for input such as “Expense category name”.
  • Color: Complete this value carefully before you save.
  • Validation: Name: Required. Text value. Maximum 255 characters.
  • Validation: Color: Required. Text value. Follow the required format.

Related articles

19 October 2026 • 1 min read

Bank Holidays

Choosing whose bank holidays your business keeps, and how they show on the planner and Team › Availability.

Read article: Bank Holidays
15 October 2026 • 4 min read

Direct Debit Sign-ups From Your Website

Let customers set up a Direct Debit from your website with your GoCardless sign-up link, and how Work Planner links each one to the right customer.

Read article: Direct Debit Sign-ups From Your Website
12 October 2026 • 3 min read

Export Your Data

Download your customers and jobs as a spreadsheet, or everything in one ZIP file, to keep a copy of your records or move them to other software.

Read article: Export Your Data