Website Media Library
How the shared website media library works, including uploads, alt text, captions, and deletion.
The Media tab is the shared image library for the website. Images uploaded here can be reused across galleries, custom pages, and other website content.
What The Table Shows
- Preview: a thumbnail of the uploaded image.
- File name: the original file name stored against that image.
- Dimensions: the width and height when Work Planner knows them.
- Size: the file size shown in KB or MB.
- Alt text: the accessibility label for the image. Galleries use it, and the page editor shows it under the image when you are choosing one.
- Caption: optional supporting text shown under the image in galleries.
Uploading A New Image
- Upload image: opens the image popup.
- Image file: choose a PNG, JPG, GIF, or WebP up to 10 MB.
- Alt text: describe what is in the image. This is worth filling in properly because galleries use it, and it helps you find the image when choosing one in the page editor.
- Caption: add optional display text if the image will be shown with a caption in a gallery.
Using Images on Pages
In the Website Page Editor, Choose an image on an Image block opens a Media library popup with the images from this tab. Click one to use it, or choose Upload image there to add a new one, which lands here as well. The alt text and caption saved here aren’t copied onto the page, so the Image block has its own Alternative text and Caption. Images uploaded from the editor arrive without alt text or a caption, so add them here if the image will also go in a gallery.
Editing An Existing Image
Click any row to reopen the image popup in edit mode. From there you can update the alt text or caption without reuploading the file.
Deleting An Image
Deleting permanently removes that image from the website media library, whether you delete it here or from the page editor’s Media library popup. Work Planner also resequences galleries that used it, so it is worth checking affected galleries or custom pages afterwards.
Related articles
- Website Page Editor: where images from this library are placed on custom pages.
- Creating a Gallery: galleries reuse images from this shared library.
- Blog Media: the website blog has its own separate media area.