Statements Report
How the statements report shows revenue, refunds, other income, expenses, write-offs, net profit, comparison periods, and category breakdowns.
The statements report is the management-style performance screen inside reporting. It turns completed Work Planner activity into a cleaner profit view by separating revenue, refunds, other income, expenses, write-offs, and net profit, then comparing the current range against the immediately previous one.
Filters at the Top
- Date range: This controls the reporting window for the whole statements screen. By default, Work Planner starts with roughly the last 12 months so you can see a meaningful trading run without setting dates first.
- Business: Use this to switch the report to another business when you have access to more than one.
- Clear filters: Resets the report back to its default date range and removes the business override.
Details Tab
- Revenue: Net revenue from completed charge rows.
- Sales refunds: Net refund rows taken away from the performance picture.
- Other income: Net tip rows and similar non-charge operating income included by this report.
- Expenses: Net expense rows.
- Write-offs: Net write-off rows shown separately so they do not disappear inside general expenses.
- Net profit: Revenue plus other income, minus refunds, expenses, and write-offs.
- Profit Margin: Net profit as a percentage of the income base shown on this report.
Comparison Period
The comparison panel takes the date range you selected and places it next to the immediately preceding date range of the same length. That means the comparison always stays fair. If you are reviewing 1 January to 31 March, the comparison panel uses the same number of days directly before 1 January.
- Current total: The live figure for the selected date range.
- Prior period: The equivalent figure from the previous comparison window.
- Delta: The money difference between the two.
- Percentage change: The movement as a percentage when there is a meaningful comparison base.
Excluded Transaction Types
The statements report is trying to show operating performance, not every movement in the ledger. Payments, ledger adjustments, and transfers are therefore excluded from the statement totals. The screen still shows you how many of those rows were left out and the total amount involved, so the exclusions stay visible rather than hidden.
Monthly Statement Tab
The Monthly Statement tab puts the current report window into one row per month. Each row shows revenue, sales refunds, other income, expenses, write-offs, and net profit for that month, which makes it easier to spot seasonality or a sudden shift in performance.
Expense Categories Tab
The Expense Categories tab groups the expense side of the statement by category. It is especially useful when net profit has dipped and you need to see which cost areas are driving it. Expenses without a category show as Uncategorised, which is a helpful cleanup signal in its own right.
Assumptions and Known Gaps
This report is built from completed operational ledger rows in the selected date range. It is designed for review and export from Work Planner data, not as a statutory accounts pack. If a transaction has been coded incorrectly, you will need to correct the source row and then review the report again.
Export Tab
The Export tab downloads the current statements data as CSV using the date range and business filter currently on screen.
Related articles
- Reporting Overview: Use this when you want the shorter summary view before moving into management reporting.
- Ledger Report: Helpful when you want to inspect the underlying finance movement behind the statement totals.
- Receivables Report: Useful when profit looks healthy but cash collection still needs a closer look.
- Expenses List: Use this when the category breakdown shows a cost area you want to inspect in more detail.